2008 Partners in Finance
Logistical Information
14th Annual
CUNA CFO Council Conference & Roundtable
May 18-21, 2008 | Fort Myers, FL
PACKAGES AND SHIPPING INFORMATION TO THE CONFERENCE
If you will be shipping exhibit materials or literature to the hotel, please mark them to your attention with your arrival date and ship it so that it will arrive no earlier than Friday, May 16. We have a special area designated at the hotel for our conference materials to be placed, along with sponsor materials.
The hotel address is:
Sanibel Harbour Resort & Spa
ATTN: (Attendee's name from your organization)
Please hold for the CUNA CFO Council Conference
17260 Harbour Pointe Drive
Fort Myers, FL 33908
RETURN SHIPPING INSTRUCTIONS
The hotel has a shipping dock but not a shipping person. Shipments are handled through their banquets manager.
The following companies pick up at the hotel regularly: UPS, Federal Express, and DHL.
If your return shipment will be sent through one of these three providers, the hotel will have forms you can use onsite, or you can furnish your own forms. I will obtain a supply of each, so you can see me at the registration desk or contact the hotel banquets manager for a form.
If your return shipment will be sent through a carrier other than the three listed above, please provide your own forms and call to make your own pickup arrangements. This can be done in advance, or from the hotel by your attendee.
Once the boxes are packed, you can simply leave the completed forms on top of your packed boxes and call either the banquets person (if using one of their three carriers) or an outside carrier to pick up and ship your boxes.
ATTIRE
Attendees are instructed to dress in business casual attire. You have the option of business casual or business attire. .
DISPLAY TABLE INFO
Sunday will be a setup day for sponsors who have paid the additional fee for display space, with attendees going to pre-conference workshops in the morning and the golf outing/volleyball/horseshoes in the afternoon. The welcome reception will take place Sunday evening. The optimal times for you to be at your display table are during breakfasts on Monday, Tuesday and Wednesday, and refreshment breaks throughout the conference. You are strongly encouraged to attend sessions at all other times.
Please remember that it is necessary to adhere to the six-foot space allotment. We will not be able to accept anything larger. Thank you!
DISPLAY TABLE HOURS
The exhibit area provides a formal setting for partners to display and demonstrate their respective offerings. Each partner will have a six-foot table. We encourage you to bring your own displays and literature to distribute to conference attendees.
Hours of operation
We do not have formal hours of operation, but suggest that you be at your display table during breakfasts, refreshment breaks, and any time that sessions are not being held. As a partner, you are invited to all meal functions, social events, and conference sessions. We encourage you to use this time to attend sessions and mingle with the credit union attendees to hear the questions being asked and the topics being discussed to evaluate services you can provide.
Location of Display Tables
The display tables will be located directly next to the conference registration area, along with the food and beverages for the breakfasts and refreshment breaks.
Setup and Dismantle
On Sunday, May 18, the conference registration desk will open, beginning at 7:30 a.m. Please check in at the registration desk for your conference materials. You can plan on setting up your display table between the hours of 7:30 a.m. and 5:00 p.m. There will be an identification sign on your assigned table. Dismantle can take place after the conference ends at 11:30 a.m. on Wednesday, May 21.
A/V AND TECHNICAL EQUIPMENT
Please complete the following form to order audio visual and technical equipment at your display, if needed.
> Audio Visual Order Form
NUMBER OF HANDOUTS TO SHIP
If you are sponsoring a breakout session or general session, you are welcome to place promotional materials from your organization in the room during your sponsored event. The rooms will be set to accommodate 90 attendees at each breakout session, and 350 at each general session. If you will be sponsoring two breakout sessions, the maximum number would be approximately 180-200 attendees.
DRAWINGS
If you wish to conduct a drawing, please let me know the name of the person from your organization to announce the winner, and let me know what the prize is so that the CFO Council Executive Committee chair can call them to the microphone to announce the winner. Drawings are optional, and will be conducted on Tuesday, May 20 at 3:00 p.m. during the general session roundtable meeting in the Palms Ballroom.
PRE-CONFERENCE WORKSHOP
Pre-conference workshop registration is scheduled from 7:30 – 8:30 a.m. on Sunday, May 18 in the Palms/Garden Foyer. If you registered for one of the workshops, we will distribute your hand outs at registration.
The workshop will begin promptly at 8:00 a.m. and will conclude around 11:00 a.m. If you have not signed up for the workshop and wish to do so, you may do so on-site at the registration desk or right now on the website.
GOLF TOURNAMENT
Our annual golf tournament takes place on Sunday, May 18 at the Dunes Golf & Tennis Club. Bus transportation to the course will be provided. Buses will depart from the lobby of the hotel no later than 11:45 a.m. Additional details will be emailed to each golfer within the next couple of days.
NEW THIS YEAR – AN AFTERNOON IN THE SUN!
We know that some of you do not golf but like to have a way to meet fellow attendees, so we've planned an informal event for Sunday afternoon. Beginning around 1:00 p.m., join a few of the CFO Council executive committee members for a round of horseshoes or an exciting game of volleyball out by the pool. We'll have an area sectioned off for us and will have plenty of snacks and beverages. Because there will be alcoholic beverages, we've been requested to keep this event adults only. It's a great way to begin networking, see old friends, and meet new ones. Come join us!
CONFERENCE REGISTRATION
Regular conference registration will take place on Sunday, May 18 beginning at 3:00 p.m. in the Palms/Garden Foyer.
MONDAY EVENING'S SOCIAL EVENT
Join us for an evening of fun, food and festivities as the CFO Council plays host to a Caribbean Beach Night. Enjoy a caricature artist, cigar roller or just sit back and relax while listening to steel drum music. There will be plenty of food and beverage along with ample networking opportunities. The cost of this event is included in the registration fee for attendees and guests may join you for a nominal fee. This event will be held at the hotel Pool Beach .
TUESDAY EVENING'S SPONSOR THANK YOU RECEPTION
Please join the CFO Council Executive Committee on Tuesday, May 20 from 4:30 to 5:30 p.m. in the Azalea Room for a special “thank you” reception to show our appreciation. We hope to see you there!
WEATHER
Average temperatures for May in Fort Myers are daytime highs around 90 degrees and cooling to the mid-70s in the evening. If you want to check the weather forecast closer to the conference date, go to: www.weather.com. Be sure to pack a jacket or sweater for evening events and air-conditioned meeting rooms.
CONFERENCE PRESENTATIONS/HANDOUTS
As in previous years, conference handouts will be posted to the CFO Council Web site. If you are registered for the conference you can access and print the handouts for the sessions you wish to attend by clicking here.
Copies of presentations will not be provided at the conference.
